Files

Files is a dedicated list of the files contained in file storage connections in Polymer, and the details about their sensitive data and who has access to them. 

File details

File details are displayed in the files table, the file detail sidebar, and the file detail page. The table lists all files by the date they were last modified. The sidebar shows a snippet of a selected file’s details. The detail page gives a full view of the details, entities, access, and activity surrounding a file. 

Click on the Date modified or Date created in the Files table to open the File details sidebar. Click on View details in the File details sidebar or in the action dropdown on the Files table to view the file detail page. 

Polymer monitors the following data about your files and records it in the file details table as well as the sidebar and detail pages:

• File ID - File ID extracted from the file storage platform
• Date modified - Date the file was last modified
• Date created - Date the file was created
• Platform - Name of the file storage platform
• Team - Name of the team within the file storage platform
• File owner - Owner of the file
• File name - Name of the file
• File type - Type of file (Learn more about the file types Polymer supports)
• File size - Size of file
• Location - Link to the file within the file storage platform, displayed as the file path
• Date scanned - Timestamp when Polymer last scanned the file in an incremental scan, a historical scan, or a rescan
• Entity count - Number of entities currently detected in the file
  • Current entities - Detailed view of entities currently detected in the file (Read more about Current entities below)
• General access - Type of broad access set in the platform (Read more about General access below)
• Last action - The last policy mode-related tracking or remediation activity or user remediation taken via Polymer

Current entities

The current entities section of the file details sidebar and file details page provides insight into what sensitive data was in a file at the time the file was last scanned by Polymer in an incremental scan, a historical scan, or a rescan. You can see the Date scanned timestamp in the section header. 

Current access

Current access displays the general access and individual users who have access to the file at the time the file was last scanned by Polymer in an incremental scan, a historical scan, or a rescan. You can see the Date scanned timestamp in the section header. 

General access

General access refers to the broad audience that can access a file, set in the file storage platform. Polymer maps the general access settings available in file storage platforms to the following general access types:

• Public - The file is shared publicly, as well as anyone given individual access.
• Internal - The file is shared within the organization, as well as anyone given individual access.
• Restricted - The file is only accessible to the file owner and anyone given individual access.

The following table maps the platform access settings to the Polymer general access labels: Public, Internal, and Restricted.

Individual access

Individual access is the list of users who have access to the file. The email address of each individual user the file is shared with is displayed under the general access row. Users with access are tagged as internal or external.

• External - The user’s email address does not contain a domain that is associated with the organization or has been added to Organization settings > Domains.
• Internal - The user’s email address contains a domain that is associated with the organization or has been added to Organization settings > Domains.

Activity

The activity section contains all the tracking, remediation, alert, and nudge actions taken on the file via Polymer. This section includes all actions taken automatically by Polymer based on policies, those taken manually by Polymer Hub users, and those taken manually by employee users responding to nudge security events.